HALL BOOKING REQUEST | Little Hadham Village Hall Trust

Registration

All booking requests require users to register with this site. Once registered, you can view and manage your bookings, quickly add new bookings and view any invoices you have been issued.

Request a hall hire booking

Fill out the form on this page to submit a booking request. Our admin team will review your request, confirm the price and availability of your time slots and equipment and reply to you as soon as possible.

When selecting time slots:
1. Click on first time slot to highlight (goes pink, then green)
2. Hold down shift key
3. Click on last time slot required
4. Release selections to reveal chosen time slots and press save

Step 1 / 3 Customer details

Customer type

Who is this booking request for?

You

Group/Business

Your first name

Your last name

Your email

We will reply to this email address when we approve (or decline) your booking request

Your phone number

We will only use this if we need to contact you urgently regarding your booking request

Anti-spam

Please type the word community

Step 2 / 3 Booking information

Help

Booking group

Which of the following best describes you?

Booking category

Please select a category

Purpose of booking

Please describe how you plan to use our facilities

/ 255

Participants

Max. number of participants

Your website

Must start with http:// or https://

We'll link here if you make your booking public

Comments for the booking request

/ 2000

Public booking Customer name, purpose and website (if available) will be displayed on the calendar for public bookings.

Step 3 / 3 Billing address

Address line 1

Address line 2

Town/City

Postcode

County

Country

PO number

Billing reference for your invoices (optional)

Save billing address

Make this address my default address for new bookings

Safeguarding - If children or vulnerable adults will be present who are NOT under the supervision of their parents, or carers - enter the name of your nominated safeguarding lead below

Is intoxicating liquor to be sold in the Hall during hire? (If yes you will need a Temporary Event Licence)

What type of music will be used at the event?

Name of Safety Officer (In accordance with Fire Regulations and to ensure the safety of hirers and guests, you are required to nominate a Safety Officer). Add address if different to hirer

AGREEMENT

I fully understand that I shall be personally responsible for enforcing the regulations set out in the Booking T&Cs, for safety, and any loss or damage caused during the whole period of occupancy, and compliance with the Waste disposal requirements.

Members of the Village Hall Management Committee can, at any time, enter the premises during the period of hire for Health & Safety purposes.

The hall is to be left in a clean and tidy condition at the end of the booked period of hire to the satisfaction of the caretaker.

Doors and lights MUST be turned off otherwise a call out charge is applicable.

I am over 18yrs of age. I understand that this contract of hire is between me and the Village Hall Management Committee, without regard to any responsibilities which I may delegate. This agreement is legally binding.

If booking is for a party, what is the age group

Conditions of hire *

I am 18 years old or older and I accept the conditions of hire for this booking request:

Streaming Services T&Cs , Terms & Conditions

Data protection (GDPR) *

I give consent to Little Hadham Village Hall Trust to use my name, email, phone and address to process this booking request and to store my data for future booking requests and accounting purposes. This is mandatory to book with the system and these details are not used for any other purposes

You can review your data and/or request to have your account deleted at any time

Promotional emails

I would like to receive emails about upcoming events and local activities

Selecting a booking group helps the system find appropriate time slots for this booking and estimate the price. Don't worry if you select the wrong group - your booking request will be reviewed and corrected by a member of staff if necessary.

Resident & Not for Profit Clubs

Non Resident & Commercial hires